CHECK 01
Match the final vehicle and specification
Retain the accepted reference, original designation, steering position and equipment list. If a replacement was agreed, check that the final file describes it rather than the first candidate. Similar bodywork does not make records interchangeable.
The quotation guide establishes scope and revisions. Keep the approved change with the order so the dispatch and receiving teams use the same version of the agreement.
CHECK 02
Preserve inspection and preparation history
Retain original findings, disclosures and completion evidence for agreed work. Add dated dispatch photographs identifying the vehicle. If it has moved or been stored since inspection, distinguish the newer observations from the earlier technical assessment.
The inspection guide explains the limits of each evidence type. A dispatch photograph should not be presented as a new comprehensive examination unless that work was actually commissioned and recorded.
CHECK 03
Count the supplied items
List keys and agreed accessories by description and quantity. Connect separately packed items to the vehicle or order reference. A receiver should not have to infer included contents from a brochure photograph.
Record supported account or access-transfer arrangements without disclosing another owner’s credentials. Keep unrelated personal details out of logistics images and share transaction records only with the parties who need them for the relevant stage.
CHECK 04
Arrange the destination-side review
Have an appropriate destination adviser identify documents needed for the actual vehicle and transaction. Assign responsibility and review timing. A universal checklist cannot guarantee import or registration acceptance.
The identity guide helps resolve inconsistent version descriptions. At receipt, compare identity, condition and package counts against dispatch evidence, retaining dated records of any discrepancy for the agreed reporting process.
Set a document index with the responsible party, expected item and review status. Keep received documents separate from items still requested. That distinction helps the dispatch team recognise an incomplete file before the receiving dealer has to reconstruct it from unrelated messages.
CHECK 05
Example: similar cars, separate packages
A shipment includes several GS3 units while keys and accessories travel in separate packages. Use an index linking each car to its accepted specification and contents. When an item differs on receipt, the teams can investigate the relevant package and vehicle. This also helps the receiving dealer give each customer an accurate description rather than assuming the entire batch is identical.
Model context: GS3 Yingsu in China and GS3 EMZOOM in Malaysia. Specifications and market programmes are not interchangeable; confirm the actual offered vehicle.
Make the next request specific.
Send the condition, accepted years and version, destination and quantity. Include the items that must be confirmed before you accept a candidate. A sourcing enquiry begins the discussion; availability and purchase terms require an actual offer.
Discuss a suitable GS3 →